Every club activity that your participate in is made possible by other
club members volunteering their services. The breakfast runs, social events, and
races all need volunteers. Every club member should try to volunteer one a year.
Volunteering is fun and provides the "glue" that binds the club
- Volunteer at 5 TCTC events and get a $25 gift certificate from 4
- Volunteer at 10 TCTC events and get a free pair of shoes from 4 Runners
Only (up to $75 value).
Below is a list of volunteer opportunities.
Four or five times a year the club hosts breakfast runs at Salem Lake. For
each breakfast run we need three or four people to cook. Contact the Activities
Director if you wish to volunteer to cook.
The following organization is recommended
for managing a race. The precise organization will vary based
on the characteristics of the race. Sometimes people double up on these duties,
depending on the size and timing of the race.
The race director is the person in
charge of the race. The race director has the final word on all
decisions and is the person to whom the committees listed below
report. The Race Director will act as "Chairperson of the Board",
trying to delegate most of the duties, but filling in where things need to be
done in order to keep the time line.
Assistant Race Director
Assists the race director wherever
possible. Often an Assistant Race Director will be the Race Director in
training, since shadowing the Race Director is an excellent way to learn the
Liaison with local authorities
Responsible for contacting local
authorities, i.e., police department, to set the route, arrange
for traffic control, and parking. Virtually every event requires some form of
permit, the job of liaison is to acquire these permits or coordinate their
acquisition. Often the Race Director will do these duties for established races,
since it's often simply submitting the paperwork from the previous year. New
courses or news races will take more time to coordinate.
Responsible for lining up sponsors
to help in supporting the cost of the race. Also responsible for
lining up T-shirts, freebies, etc.
Before the race, responsible for
printing the registration forms, for race advertisement in the
various race magazines, newspapers, on radio/TV, and flyers handed
out at other races and distributed at local running centers, i.e.,
local YMCA's, health clubs, sporting goods stores, etc. After
the race, responsible for submitting race results to the news
Responsible for laying out the course,
and, if desired, arranging USATF certification. The course committee
is also responsible for course safety which involves having the
presence of EMT, ambulance and doctors), and providing water
stations. Course timing also falls under this committee which
includes lead vehicle, mile markers, volunteers to call out times
at mile markers. Would also handle public address system for starting
line, finish line, and post race ceremonies. Last but not least,
the area of the race, including the course need to be cleaned
of all trash and returned to their original state.
One person needed to coordinate course
Arrive 1 1/2 hours before the race.
Finish about a half hour after the race. One person at each turn
on the course. Direct runners to keep them on course. It's not
the police's job to direct runners, the police direct traffic,
course workers direct runners.
You will need a lot and they will
get bored and need to be relieved. So make sure all your club
members bring friends to the race. At a road race don't forget
to send a car around to pick marshals up and drop them off.
Arrive one hour before race, stay
at position until last runner passes. Call out times when runners
pass. One is needed for each mile of the course.
Responsible for setting up a system
to track race data, to handle registration, door prizes, statistics
(T-shirt sizes, etc.), worker assignments, and race results. Would
also handle the post race ceremonies including awarding of door
prizes and the presentation of awards to race winners.
Try to get someone levelheaded to
be in charge. This is a deceptively hectic job and you can lose
lots of money by forgetting whether people have paid or forgetting
to charge them late fees, etc. If necessary, restrict the times
when different categories can register - i.e. only in the hour
before your race or something. This cuts down on the lines and
the frantic action.
Arrive two hours before race. Set
up registration area. Collect entry forms and race day fees. Give
out bib numbers and information to runners. Stay until race starts.
Responsible for lining up volunteer
Responsible for assembling, storing,
and distribution of race packets containing race number, T-shirt,
and other "freebies" for the race.
Finish Line Director
Responsible for setting up and operating
the finish line, including official race time, chutes for age
and gender categories, finish line medical aid, and all finish
line volunteers. You must obtain a vehicle capable of transporting
the finish line equipment from the storage shed to the site. The
club can rent these if you don't have one available. Arrive before
registration opens and leave after results processing is complete.
Arrive a half hour before the race
and coordinate with the finish line director and results personnel
the handling of the strings containing tear-off tags. Two are
needed for each chute, with an additional person needed as a runner
to deliver the stringers to the results personnel. One person
will take the tags from the runners and hand them to the other
person, who will place them FACE DOWN, on the stringer. You can
leave after the last stringer is delivered to the results personnel.
Primary and Secondary Timers
Operate either the TimeMachine or
Chronomix timer. Time each runners as they cross the finish. Requires
being able to press a button repeatedly. Arrive 45 minutes before
the race and leave after the last finisher.
Operate either the TimeMachine or
Chronomix timer keypad. Key in selected bib numbers throughout
the race. Arrive 45 minutes before the race and leave after the
Chute monitors are positioned along
the sides of the chute to keep runners moving and assist any runner
that is having difficulty. Primary responsibility is to inform
runners to stop running, keep walking, remove their tear-off tag
from their bib, and to hand it to the person at the end of the
chute. Arrive a half hour before the race and leave after the
finish line is torn down and packed up.
Responsible for post race refreshments,
i.e., ice, soft drinks, beer, fruit, etc. Also responsible for
tables and coolers for the refreshments.
Arrive three hours before race. Set
up food and drink tables. Prepare food as needed.
Arrive two hours before race. Fill
water bottles and get tables, cups, and coolers out to designated
spots on course. Stay until last runner passes, then police area
One person needed to coordinate.
Not needed before race. Police start,
finish areas, and course. Remove all debris and place in dumpsters.
Will take one to two hours after race.
Arrive before registration opens
and coordinate with registration and finish line personnel; the
handling of entry forms and tag stringers. Responsible for compiling
the results from the bib numbers on the stringers. May require
some computer experience if a program, such as RunScore, is being
used to prepare the results.