TCTC Board of Directors
If you are interested in being on the TCTC Board Of Directors, contact any existing board member to volunteer. Terms are one year.
ARTICLE I: NAME
The name of this Corporation is the
Twin City Track Club, Inc. It is located in Winston-Salem, Forsyth County, North
ARTICLE II: OBJECTS
Section 1. The objects of this Corporation are:
a. Promoting and encouraging amateur long distance running; track and field
sports; races on the road, track or cross-country.
lectures, clinics and demonstrations.
the benefits of running and jogging.
with other organizations advocating running as a method of achieving physical
fitness with these same objectives.
Section 2. The objects of this Corporation are
promoted directly and through the cooperation with other organizations
advocating running as a means of physical fitness and are governed and qualified
by the basic policies set forth in ARTICLE III.
ARTICLE III: BASIC POLICIES
The following are the basic
policies of this Corporation:
Corporation shall be non-commercial, non-sectarian, and
name of the Corporation or the names of any of the members in their official
capacity shall not be used in any connection with a commercial concern or with
any partisan interest or for any purpose not appropriately related to the
promotion of the objects of the Corporation.
Corporation may cooperate with other organizations and agencies concerned with
physical fitness, but persons representing the Corporation in such matters shall
make no commitment to bind the Corporation without the approval of the Board of
the event of the dissolution of the Corporation, its assets shall be
distributed, after all of its liabilities and obligations have been discharged
or adequate provision made therefor, to the Wake Forest University Athletic
Department in Winston-Salem, North Carolina, or if such organization does
not exist, then to any association or associations organized for objects similar
to those set forth in ARTICLE II herein so long as these objects are for exempt
purposes as specified in Section 501(c)(3) of the Internal Revenue Code of 1954,
as from time to time amended.
Section 1. QUALIFICATIONS. Membership in this
Corporation shall be available to any individual who subscribes to the objects
and basic policies set forth herein.
Section 2. INITIAL MEMBERSHIP. The membership shall
consist of those persons who are received in or elected to membership as
Section 3. APPLICATION AND DUES. All persons who
make proper application to the Corporation shall be eligible for membership
without a vote of the Board of Directors. Such persons shall become members upon
signing of an application for membership in the form provided by the Board and
upon the paying of one year's dues.
Section 4. VOTING. Except as provided in Article
VIII, Election of Directors and Officers, each member shall have one vote only
at a meeting of the members.
Section 1. BOARD OF DIRECTORS. The general
management of the affairs of the Corporation shall be vested in the Board of
Directors who shall be elected as provided in Section I of ARTICLE VIII of these
Bylaws. The number of Directors shall be not less than six (6).
Section 2. OFFICERS. Each director shall also be an
officer. The officers shall be: president; administrative vice-president;
treasurer; membership chairman; newsletter editor; program director; race and
equipment chairman, webmaster, member at large (2) and ex-president.
Section 3. ELECTION OF DIRECTORS AND OFFICERS. The
membership shall elect Directors and officers simultaneously, as provided in
ARTICLE VI: DUTIES OF OFFICERS
Section 1. PRESIDENT. The president shall preside at
all meetings of the Corporation and the Board of Directors and shall coordinate
the work of the officers to promote the objects and policies of the corporation.
It shall be the duty of the president to enforce the Bylaws as well as the
policies set forth herein.
Section 2. ADMINISTRATIVE VICE PRESIDENT. The
administrative vice president shall act as an aide to the president; perform the
duties of the president in the absence or inability of that officer to serve;
record the minutes of the meetings of the Corporation; conduct the
correspondence of the Corporation; keep the minute book; and coordinate and
Section 3. TREASURER. The treasurer shall keep all
monies of the Corporation and shall keep an accurate record of the receipts and
expenditures and shall pay out of funds in accordance with the approved budget
as authorized by the Corporation. The treasurer shall present a financial
statement at each meeting of the Corporation and at other such times as
requested by the president and shall made a full report at the annual meeting.
Section 4. MEMBERSHIP CHAIRMAN. The
membership chairman shall administer all matters related to membership in the
Corporation, including the brochure, fees, renewals, and the roster.
Section 5. NEWSLETTER EDITOR. The newsletter editor
shall coordinate the writing, assembly, and mailing of the Corporation's
Section 6. PROGRAM DIRECTOR. The program
director shall coordinate all the educational and social affairs of the
Corporation, including seminars, fun runs, clinics, and parties.
Section 7. RACE AND EQUIPMENT CHAIRMAN. The
race and equipment chairman shall supervise and coordinate all competitive
running events organized by the Corporation or for which the Corporation has
been retained; he/she shall also maintain the equipment related to competitive
Section 8. MEMBERS AT LARGE. Members at large shall
perform such tasks as are assigned them by the president from time to time.
Section 9. EX-PRESIDENT. The ex-president shall be
the immediate past president. He/she shall provide advice and assistance as
requested by the Board.
Section 10. WEBMASTER. The webmaster shall maintain
and manage the club's website, including the calendar of races and socials
events, the database of members and race participants, race registration, and
Section 1. ANNUAL MEETING OF THE MEMBERS. The annual
meetings of the members shall be held in May of each year. Notice of the time
and place of holding the annual meetings shall be mailed to each member at least
ten (10) days prior thereto.
Section 2. SPECIAL MEETINGS OF THE MEMBERS. Special
meetings of the members may be called by the president at any time on his/her
own initiative or upon the request of five (5) members made in writing.
Notice of the meetings shall be mailed to each member at
least ten (10) days prior to the meetings, and at such special meetings there
shall only be considered such business as specified in the notice of the
Section 3. QUORUM OF MEMBERS MEETING. At all
meetings of the Corporation, either regular or special, a quorum shall consist
of the number of Board of Directors present plus ten (10) members.
Section 4. LACK OF QUORUM If a quorum is not
present, the presiding officer may adjourn the meeting to a day and hour fixed
Section 5. MEETINGS OF
THE BOARD. Meetings of the Board of Directors shall be called by the
president on his/her own
initiative whenever, in his/her judgment, it may be deemed necessary, or by
the secretary upon request of any two (2) members of the Board of Directors.
Five (5) days' notice of such meeting shall be given to all Directors and shall
be deemed sufficient notice of such meetings.
Section 6. QUORUM AT A BOARD MEETING. A majority of
the Board of Directors shall constitute a quorum.
ARTICLE VIII: ELECTION OF DIRECTORS AND OFFICERS
Section 1. NOMINATING COMMITTEE. The Directors shall
appoint a nominating committee comprised of the president, the treasurer, the
program director, and two members who are not Directors. The nominating
committee shall nominate a slate of members for election to the officer
positions listed in Article VI, and the Directors shall give the membership notice
of the slate not later than 60 days before the annual meeting. The Directors
may not alter the slate nominated by the nominating committee.
Section 2. SEPARATE NOMINATIONS. Any member may
nominate a member or members for election to an officer position by delivering a
written and signed nomination to the president not later than 30 days before the
annual meeting. The Directors shall give the membership notice of all such
nominations no later than 10 days before the annual meeting.
Section 3. ELECTION OF DIRECTORS AND OFFICERS.
The members shall elect the Directors and officers simultaneously at the annual
meeting. A member is eligible to vote if he/she has been a member for at least
30 days as of the day of the election and has paid the dues of a
"primary" member. A member eligible to vote may cast one vote for each
officer position. The nominee receiving the majority of votes cast is elected.
If no nominee receives a majority of votes, the nominees shall be reduced to the
two nominees who received the largest number of votes, and the eligible members
shall vote again. The president or his/her designee shall conduct the election.
The Board of Directors shall decide any question or dispute related to the
Section 4. TAKING OFFICE. Subject to the resolution
of any dispute related to the election, Directors/officers shall assume their
duties at the close of the annual meeting and shall serve until their successors
ARTICLE IX: PARLIAMENTARY AUTHORITY
Section 1. AMENDMENT OF BYLAWS. These Bylaws may be
amended at any regular meeting of the Corporation by a two-thirds vote of
the membership present and voting providing that notice of the proposed
amendment shall have been given at least thirty (30) days prior to the meeting
at which the amendment is voted upon.
ARTICLE X: VACANCIES IN OFFICE
If a vacancy occurs among the Board
of Directors, the vacancy shall be filled for the unexpired term by the Board of
ARTICLE XI: DUTIES AND POWERS OF THE BOARD OF DIRECTORS
Section 1. MANAGEMENT OF THE CORPORATION. The Board
of Directors shall have general charge and management of the affairs, funds and
property of the Corporation. The Board shall have full power and it shall be the
Board's duty to carry out the objects of the Corporation according to the Articles of Incorporation and these
Bylaws; to determine whether the conduct of any member is detrimental to the
welfare of the Corporation; and to fix the Penalty for such misconduct or any
violation of the Bylaws.
Section 2. RULE MAKING. The Board of Directors may make
rules for the conduct of the members and use of the Corporation's property not
inconsistent, however, with anything set forth in these Bylaws.
Section 3. APPOINTMENT OF COMMITTEES. The Board of
Directors may appoint such committees as it deems necessary; it may vote the
expenditures of money consistent with a duly authorized budget so long as it
deems these expenditures necessary and advisable.
Section 4. PLACE OF DIRECTORS MEETINGS. The
meetings of the Directors may be held in Winston-Salem, Forsyth County, North
Carolina, or at any such place in such County but they shall not be held outside
the State of North Carolina.
ARTICLE XII: NOTICES
All notices to members shall be mailed to their addresses
as given on the books of the Corporation, and such mailings shall constitute
presumptive evidence of service thereof.